Project Manager – EFSP
The Project Manager (PM) is responsible for the strategic and technical leadership and overall management of the EFSP 2018/19 lean season emergency response project, which focuses to provide emergency food assistance through cash based transfers to the most vulnerable populations in the targeted areas of Mozambique.
The overall objective of the project is ‘to reduce the food insecurity levels of vulnerable IPC 3 households from at most risk populations in Gaza and Inhambane Provinces by May 2019’. This will be achieved by ensuring that at least 60% of macronutrient energy requirements of most vulnerable IPC 3 households during the 2018/19 lean season are met with dignity through the following outputs:
Vulnerable IPC 3 households have increased choices to meet their food needs through stimulation of a competitive market environment
Complaints of vulnerable IPC 3 households are addressed through a responsive bi-directional accountability and feedback mechanism
Participation of all key stakeholders throughout project implementation is proactively ensured A system for the effective implementation of the cash transfer mechanism is in place
The PM is charged with leading a professional team in the accomplishment of the objectives as outlined in the grant proposal. This position has principal responsibility for the representation of the project to the donor, consortium leadership, World Vision SLT, local government representatives, and other key stakeholders. Other key responsibilities include ensuring high quality implementation of project activities, financial management according to donor requirements and international accounting standards, timely donor and other stakeholder reporting, and overall contribution to Child Well Being outcomes. S/he will maintain communication with the Stakeholders and oversee coordination of their technical activities within the project framework, work plan and budget.
Communicate World Vision’s Christian ethos and demonstrate a quality of spiritual life that is an example to others. He or she will support in building the capacity of grant staff in management, and ensure the provisions of management and M&E backstopping support to grants as needed.
- Direct and oversee the implementation of the grant, ensuring that the project’s ultimate, Intermediate and Immediate Outcomes are achieved in line with the Detailed Implementation Plan and the available budget;
- Lead project team in participatory planning of project implementation activities, ensuring adherence to technical standards, best practices and donor guidelines;
- Provide timely input and contribution to the completion of monthly work plans, monthly, quarterly and end of project reports and ensure grant management compliance consistent with donor and WV regulations;
- Ensure effective liaison with local government officials, local communities, donor representatives and other stakeholders, making use of an appropriate accountability framework;
- Gather and compile information from the District Coordinators and DME Specialist and prepare overall performance progress reports (monthly and quarterly reports) detailing achievements against plan and variance on a regular basis;
- Provide required documents/tools to support departments, particularly Finance, P&C, Procurement, Logistics and Procurement to ensure good practice in the provision of support services;
- Design strategies, partnerships and interventions to ensure project activities and implementation strategies are gender, age and disability inclusive and in compliance with World Vision requirements;
- Ensure strong communication and coordination with all team members as a means to effectively achieve program objectives;
- Ensure that international standards are adhered to (SPHERE, Do No Harm, LCP, Child Protection, etc.);
- Ensure that Mozambique’s Humanitarian Standard Operating Procedures (SOPS) are well understood by the project implementation team and properly followed;
- Travel frequently to program locations to directly monitor Cash project activities;
- Provide clear feedback to field staff and/or partners and to ensure inform the Grants Acquisition and Management Director on necessary changes or improvements required to ensure project activities meet the objectives and deliver maximum benefit to targeted beneficiaries;
- Identify capacity building requirements of the project’s staff and work with the GAM Director to design and deliver effective training, mentoring and other activities to address the identified gaps;
- Ensure appropriate HR planning, training and resource allocation as required for the successful implementation of project’s objectives.
Staff Supervision and Management:
- Supervise a team of senior level international and national staff with skills across a diverse set of technical areas;
- Develop and maintain an adequate human resource plan consistent with WV policies, donor requirements and local laws and ensure proper technical and operational capacity of staff to manage and implement project initiatives;
- Ensure competent and motivated staff are hired and retained;
- Conduct on-going reviews of staff performance in line with WVs performance management system, ensuring opportunities for staff feedback;
- Ensure proper technical capacity of staff is available by providing training and performance management to project staff.
- Manage grant budget within approved spending levels and ensure accurate and timely financial reports to donors and key management staff at World Vision;
- In conjunction with Finance Manager, ensure grant/project compliance whereby project expenditures are reasonable, allocable, prudent and spent in accordance with donor rules and regulations to ensure compliance with external audit;
- Oversee supply and equipment procurement, acquisition, disposition, and management in compliance with WV internal and donor requirements;
- Liaise with host government officials, local communities, farmers, partners and other organizations as appropriate.
Monitoring, Reporting, Documentation & Knowledge Management:
- Maintain effective project quality assurance mechanisms, including monitoring system for tracking of project progress against indicators, activities and key project milestones, reporting, evaluation, and communication systems;
- Conduct routine visits to all project sites for purposes of monitoring and operational support;
- Submit timely accurate and quality reports that meet donor requirements;
- Develop Standard Operating Procedures for monitoring, reporting, documentation and knowledge management, including establishment of standard tools and systems for documentation and information sharing of project progress, best practices, lessons learnt and success stories;
- Successful integration of a functional humanitarian accountability systems and structures within the operation ensuring total community participation and feedback mechanism e.g. functional A, M&E, CRM etc.
Liaison and Networking:
- Establish and maintain liaison with WV Mozambique counterparts and consortium partner agents (including steps to build open and working relationship with partners who represent the EFSP consortium.);
- Create an enabling environment for dialogue, information sharing, partnerships and, cooperation when delivering project interventions;
- Represent World vision in the local coordination forums and liaise with Government officials and FFP-USAID, other donors, UN-bodies and other partners wherever appropriate and required;
- Represent the Project at the CHEMO Technical Working Group and Executive Working Group (as an ex officio member);
- In conjunction with other stake holders, effectively advocate for changes standards, policies and legislations based on insights and demands from targeted communities;
- Effectively represent WV Mozambique operations and mission when accompanying visitors, e.g. donor and/or Government representatives, journalists and other delegations to project sites.
- Communicate World Vision’s Christian ethos and demonstrate a quality of spiritual life that is an example to others;
- While this job description is intended to be an accurate reflection of the duties involved in this position, World Vision reserves the right to add, remove or alter duties when necessary;
- Attend and lead weekly devotions.
Knowledge, skills & abilities:
- A Post-Graduate Degree in project management, public policy, social science, or other relevant field; or the equivalent combination of education and experience in a humanitarian project management with bias to food aid and/or cash based programming;
- At least 5 years general grants management experience (required);
- At least 3 years in project leadership/managerial role within food/cash assistance operations (required);
- Ability to build relationships cross-culturally;
- Knowledge of and adherence of the Red Cross and NGO Code of Conduct;
- Knowledge of SPHERE Standards;
- Cross-cultural sensitivity, flexible worldview emotional maturity and physical stamina;
- Ability to work in and contribute to team building environment;
- Ability to build strong relationships with local communities, partners and government authorities;
- Good English and communication skills (oral and written);
- Ability to maintain performance expectation in diverse cultural context, psychologically stressful environment and physical hardship conditions with limited resources;
- Commitment to World Vision Core Values and Mission statement;
- Proven ability to manage technical assistance teams;
- Knowledge of and familiarity with international assistance program requirements, preferably FFP-USAID and/or other funding agencies their policies and regulations;
- Keen understanding of the unique political dynamics of the country and ability to work carefully and collaboratively to maintain productive relationships with the various government entities in (country of the grant);
- Proven ability in the management of large integrated grant-funded projects in developing countries;
- Familiarity with EFSP – FFP programs, their history and their development; mastery of FFP – USAID regulations governing such programs;
- Ability to integrate teams of professionals around common goals;
- Demonstrated accomplishment in working with host-country professionals, ministries and with donor colleagues in country;
- Strong presentation and report writing skills;
- A mature Christian, able to model WV Christian ethos as well as WV Mozambique´s guiding principles and leadership behaviours and serve as a leader and example to others of incarnational living and servant leadership. Willing to attend and lead in daily devotions and weekly Chapel services;
- Demonstrating an understanding of and commitment to World Vision’s Mission, Vision, and Core Values in the approach to work and relationships;
- In depth knowledge of the WV Partnership and ability to interface sensitively with people from various departments.
- Work environment: Based in Gaza province (Guija and Chibuto districts) with regular visits to Inhambane Province (Panda and Funhaloro Districts): up to 60% Domestic/international travel is required.