Grant Acquisition Management Director
Purpose of position:
Government and multilateral grants account for approximately 45% of the total WV Mozambique profile. The office has a large grant portfolio and there is significant potential for further growth. The Grant Acquisition Management (GAM) Director, a key member of the Senior Leadership Team, provides leadership in the development and implementation of the WV Mozambique Resource Development Strategy and in the acquisition of new government, multilateral and foundation grants to enable World Vision Mozambique to increase its contributions to child well-being and NO strategic objectives through increased revenue in the key priority sectors of Health/Nutrition, Education, Economic Development and Child.
Protection. The GAM Director ensures resource diversification, strengthened donor networking and improved resource acquisition capabilities for World Vision Mozambique. Working closely with GAM team members and with technical specialists in each sector, he or she will be responsible for the implementation and coordination of grant acquisition processes, leading in pre-positioning, proposal development and donor liaison and will track grants acquisition performance metrics. He or she will build the capacity of other staff in resource acquisition, and provide backstopping support to projects as needed.
The GAM Director position will also be responsible for supporting a greater level of rigour and attention in WV Mozambique’s grant management, with ensuring that accurate and timely project status information is consistently available, and that WV Mozambique is improving its grant staff capacity in the techniques of project management. He/she will lead the team to ensure WV Mozambique project managers have the tools and resources they need to reach their targets and deliver high standards of quality programming and accountability for maximum impact on Child Well-being.
Communicate World Vision’s Christian ethos and demonstrate a quality of spiritual life that is an example to others. He or she will support in building the capacity of grant staff in management, and ensure the provisions of management and M&E backstopping support to grants as needed.
- Increase grant resources to support the implementation of the WV Mozambique National Strategy, advance child wellbeing and maintain a balanced and diversified portfolio for WV Mozambique;
- Develop/maintain effective relations and ensure high-quality working relationships with partners and external stakeholders including INGOs, local organizations, UN agencies to ensure strong partnering and consortia options, pre-positioning and raise the WVM profile;
- Manage opportunity pipeline tracking planning ( country level donor mapping, strategic direction and areas of alignment, etc);
- Track and prioritize grant opportunities that are aligned with NO strategic priorities;
- Mobilize support needed from RO, SOs, GC and within WV Mozambique to ensure strong proposal development teams to respond to opportunities;
- Lead and ensure the completion of processes for risk assessment and go/no-go decision for potential opportunities;
- Lead the process of preparing funding proposals, including Grants, PNS projects and corporate donors;
- Ensure proposals are prepared to a high quality and in alignment with required donor formats and standards;
- Working with the WV Mozambique Finance team, ensure budgets are prepared in the correct format including all necessary costs.
Grant Management, Compliance, Tracking and Reporting:
- Ensure the mobilization and availability of cross- functional support for GAM performance ( finance, operations, P&C, strategy, technical, QA);
- Ensure prompt and timely resolution of grants implementation issues including grants audit issues;
- Coordinate with Chiefs of Party to ensure timely submission of key grant documents as per the agreement (semi & annual reports, mid-term and final evaluation reports, quarterly financial report etc.) and a successful close out of large scale grants;
- In collaboration with CoPs and Finance team ensure compliance in key grant areas (e.g. eligibility, CAL, match, grant decision making powers, etc);
- Ensure development of tools to monitor the status of projects in order to give monthly status updates, including RACI, work breakdown structure, risk registers, etc. These should be based on the compilation of key project performance metrics that are easily available for tracking e.g. progress in completion of activities, progress in spending, progress in submission of donor reports and so on. Ensure that grant staff understand and use these tools and build capacity in their use;
- Working closely with grant finance managers, monitor spending in relation to project objectives for all grants, and report to the management regarding any areas requiring corrective action;
- Receive project performance data from grant managers on a monthly basis. Compile project performance data to prepare concise monthly project performance reports, highlighting areas of specific strength or specific concern;
- Ensure that contributions from grants are adequately incorporated into the annual WV Mozambique Child Wellbeing Report.
Donor and Support Office Relations:
- Identify key relationships to strengthen the national office pre-positioning and elevate WVM’s profile with government, multilateral and private sector donors;
- Maintain and strengthen donor relationships at country level, developing engagement strategies for each donor or a group of donors, using previous success and documented best practices in grant management;
- Ensure the development of high quality marketing material to showcase and preposition WV Mozambique;
- Provide programme updates to Support Offices and the SARO and support grant managers to ensure adequate care and quality for the development of success stories for donors, Support Offices and Government that demonstrate results and value for money.
Capacity Building and Staff Development:
- Lead, organize, motivate and develop GAM team members to high standards of performance and build a high functioning GAM team within WV;
- Build successors and develop a talent pool. This involves building consensus and conflict resolution, staff recruitment, orientation, on-going management support, quarterly coaching, annual performance planning and appraisal. Support the professional and personal development of staff through on the job coaching, identification of learning and training needs and opportunities;
- Lead GAM capacity development planning in the NOs (i.e. identification of capacity gaps at NO in GAM, capacity building initiatives for in Grants acquisition, start-up workshops for new grants according to the grants minimum standards, grants management training in various government and multilateral donors’ regulations, training in common areas leading to poor grant implementation, etc);
- Ensure the provision of timed and targeted capacity building to front-line staff according to WV Mozambique National Capacity building plan.
- Ensure appropriate representation of WV Mozambique at strategic fora that could lead to resource acquisition and enhanced programming collaboration;
- Represent the National Office in the grants community fora (internal and external to WV);
- Serve as the primary WV Mozambique focal point for collaboration with the SARO Progamme Development Unit and GAM Hub;
- Organizational Strengthening and Christian Witness;
- Lead in building trust and valuing people according to WV Mozambique guiding principles and Leadership Behaviours, contributing to strengthened organizational culture;
- Model WV Christian ethos and participate in staff devotions and Bible study on a weekly basis. Actively demonstrate and model WV Mozambique guiding principles and leadership behaviours.
- Communicate World Vision’s Christian ethos and demonstrate a quality of spiritual life that is an example to others;
- While this job description is intended to be an accurate reflection of the duties involved in this position, World Vision reserves the right to add, remove or alter duties when necessary;
- Attend and lead weekly devotions.
Knowledge, skills & abilities:
- Masters degree and/or professional qualification in International Development studies, Community Development or any Social Science related degree;
- Demonstrated track record of successful grant acquisition from government and multilateral donors including proposal writing, project implementation and a demonstrated ability to prepare and edit high quality reports for major donors;
- At least 10 years of experience in international development, M&E or a technical sector;
- At least 5 years of team management experience;
- Excellent knowledge and experience of grant management or backstopping and experience of grant compliance procedures and regulations for major bilateral and multilateral donors;
- Experience on influencing policy formulation, implementation, evaluation, mobilization for stakeholders engagement in the decision making process;
- High level critical thinking, decision making and problem solving skills;
- Excellent computer skills, including data capture and advanced data analysis. In depth knowledge of Microsoft Windows, Excel, and at least one statistical analysis package, such as SPSS for Windows.
- Leadership capabilities that includes coaching staff to high level of performance & engaging in effective cross cultural & cross functional working to achieve shared goals and effective indirect line management.
- Experienced networker with an ability to maintain a good up to date knowledge of the grant opportunities and trends.
- Ability to engage at a strategic level with bilateral and multilateral donors, international organizations, host government ministries and partner NGOs.
- Proactive approach, good organisation and time management skills, and ability to prioritise, multi-task and manage heavy workloads and competing priorities.
- Strong budgetary and financial management skills;
- Fluency in English and excellent English written and oral communication skills. Portuguese language skills are an additional bonus. Willingness to learn Portuguese is required;
- A mature Christian, able to model WV Christian ethos as well as WV Mozambique´s guiding principles and leadership behaviours and serve as a leader and example to others of incarnational living and servant leadership. Willing to attend and lead in daily devotions and weekly Chapel services;
- Demonstrating an understanding of and commitment to World Vision’s Mission, Vision, and Core Values in the approach to work and relationships;
- In depth knowledge of the WV Partnership and ability to interface sensitively with people from various departments in the regional office, Global Center and Support Offices;
- Must be able to negotiate effectively within and outside the World Vision partnership, particularly with donor communities and government representatives.
- Work environment: Based in the National Office with regular travel to the field;
- Travel: up to 20% Domestic/international travel is required.