Management Science for Health is recruiting a Finance and Admin Specialist.
The F&A Specialist will provide in-country finance, operations and administration support to the project as guided. The F&A Specialist reports to the Finance & Administration Director based in Kenya and will have a project reporting line to the Country Project Director. This position will work closely with the Kenya F&A Director and their team on key office functions including accurate posting of accounting transactions into the MSH’s financial management system, ensure accuracy and timeliness of deposits and payment, maybe required to do some level of monthly account reconciliations, will enforce MSH and Donor rules & regulations as they relate to finance, operations, contract and procurement support, comply with MSH finance, procurement and administrative MSH procedures and actively support any internal and external audits as needed and work closely with the Kenya Finance & Admin Manager to identify internal control areas that need to be strengthened.
The Finance & Administration (F&A) Specialist ensures the smooth operations of the financial, operations and administration of the office including the office management systems, tools and services; accounting, financial reporting and budget management, training logistics and workshop planning; security; conducting compliant procurement of services and goods, managing fleet management needs and providing support with the international and in country travel.
S/he ensures administrative management and program support are conducted according to MSH policy, MSH standard operating procedures and donor regulations and good business practices. S/he must complete tasks maintaining high standard with quality. S/he will contribute to achieve project targets. It includes the area of PR review, provides guidance for developing event budget, per-diem calculation, record keeping, organizing workshops, training events, seminar and meetings (inside and outside of the office) with counterparts and stakeholders on project activities.
S/he will be responsible for arranging all events by anticipating project needs, discerning work priorities, and meeting deadlines with close supervision of multiple project events under the guidance of the Country Project Director and in coordination with the program team.
Financial Management System Administration (10%)